On the Form I-9 What Do You Put for Family Name

three.0 Completing Section ane of Form I-ix

Take the employee complete Section i at the time of rent (past the first mean solar day the employee starts piece of work for pay) by entering the correct data, and signing and dating the form. If the employee enters the information by manus, ensure the employee prints clearly.

A preparer and/or translator may assist the employee complete Department 1. You are responsible for reviewing the information and ensuring employees (and their preparer/translators, if applicative) fully and properly completed Section 1.

Figure 1: Completing Department i: Employee Information and Attestation

Employees must enter their full legal proper name and other concluding names that they have used in the past or present (such as a maiden proper noun) if any.

• Employees with two last names (family unit names) must include both in the Last Proper name field. If your employee's name includes a hyphen or apostrophe, include it. Examples of correctly entered last names include De La Cruz, O'Neill, Garcia Lopez, and Smith-Johnson.
• Employees with but one proper name should enter it in the Terminal Proper noun field and enter "Unknown" in the Commencement Name field. Employees cannot enter "Unknown" in both the Last Name and the Start Name fields.
• Employees with two first names (given names) should include both in the First Name field. If your employee's name includes a hyphen or apostrophe, include it. Examples of correctly entered commencement names include Mary Jo, John-Paul, Tae Immature, and D'Shaun.
• Employees must enter their center initial in the Eye Initial field. Enter "North/A" if the employee does not accept a middle initial.
• Employees must enter their maiden name or any other legal last name they may have used in the Other Last Names Used field. Enter "N/A" if the employee has non used other terminal names.

Employees should enter their domicile accost, flat number, city or boondocks, state and ZIP lawmaking. Employees who have no apartment number should enter "North/A" in that field. Employees who exercise not have a street address should enter a description of the location of their residence, such as "Two miles south of I-81, near the water tower."

Employees should enter their engagement of birth as a 2-digit month, ii-digit mean solar day, and four-digit year (mm/dd/yyyy) in this field. For example, Jan. 8, 1980, should be entered equally 01/08/1980.

Employees may voluntarily provide their Social Security number, or leave this field blank. However, if you are enrolled in Eastward-Verify, your employees must provide their Social Security number.

Employees who have not yet received their Social Security number and who can satisfy Course I-ix requirements may piece of work while awaiting their Social Security number. Have them enter their Social Security number in Section ane every bit soon as they receive it.

You cannot ask employees to provide a specific certificate with their Social Security number on information technology. To do so may found unlawful discrimination. For more data on Due east-Verify, see Department 1.2, East-Verify: The Web-Based Verification Companion to Form I-nine. For more than data on unlawful discrimination, see Department x.0, Unlawful Bigotry and Penalties for Prohibited Practices.

Employees are not required to provide an electronic mail address or telephone number in Department 1. If they provide an email accost, ensure information technology is in the name@site.domain format. If they exercise non wish to enter an e-mail address or telephone number, they should enter "N/A" in these fields.

Employees must read the warning about penalties nether federal law and attest to their citizenship or clearing status by checking one of the following boxes on the form:

1. A citizen of the United states of america.
2. A noncitizen national of the United States: An individual born in American Samoa, certain sometime citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad.
3. A lawful permanent resident: This specific immigration status describes an individual who is non a U.Due south. citizen and who resides in the United states under legally recognized and lawfully recorded permanent residence as an immigrant. This term includes conditional residents. Asylees and refugees should non select this condition, but should instead select "An conflicting authorized to work." Employees who select this box should enter their vii- to ix-digit Alien Registration Number (A-Number) or USCIS Number in the space provided. The USCIS Number is the same as the A-Number without the "A" prefix.
4. An alien authorized to work: An individual who is not a citizen or national of the United States, or a lawful permanent resident, but is authorized to work in the United States. For example, asylees, refugees, and certain citizens of the Micronesia, the Marshall islands, or Palau should select this status.

Employees must sign and date the course, entering the date in Section 1 as a ii-digit calendar month, two-digit day, and four-digit year (mm/dd/yyyy).

If the employee used a preparer and/or translator to complete the course, the preparer and/or translator must certify that such person helped the employee by completing the Preparer and/or Translator Certification cake. If the employee did non use a preparer and/or translator, have the employee check the box marked "I did not use a preparer or translator." If the employee used i or multiple preparers or translators and is completing the newspaper Class I-9, impress the Class I-nine Supplement (PDF), Section i, Preparer and/or Translator Certification. If the employee used one or multiple preparers and/or translators and is completing Form I-9 using a figurer, cheque the 2nd box marked "A preparer(s) and/or translator(s) assisted the employee in completing Section 1" and select the number of preparers or translators the employee used in the driblet down box next to "How Many?"

You must ensure that all parts of Course I-nine are properly completed; otherwise, you may be subject to penalties under federal law. The employee must complete Department ane no subsequently than the employee'south get-go solar day of employment. You may not enquire an individual who has non accepted a job offering to complete Department 1. Before completing Section 2, you should review Department one to ensure the employee completed it properly. Review any possible errors with the employee. Have the employee correct any confirmed errors, add the employee's initials, and the date the employee made the correction.

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Last Reviewed/Updated: 04/27/2020

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Source: https://www.uscis.gov/i-9-central/form-i-9-resources/handbook-for-employers-m-274/30-completing-section-1-of-form-i-9#:~:text=Employees%20must%20enter%20their%20full,hyphen%20or%20apostrophe%2C%20include%20it.